The Simple Formula for Boosting Productivity
Boosting productivity is important because, over the last few years, productivity has fallen. Many employees are disengaged, and a disengaged workforce leads to lower productivity. Furthermore, even the most diligent of workers tend to get distracted easily today. Our attention span has fallen to a record low of around eight seconds. Moreover, how can we not succumb to being distracted when our attention is so low? To help with this problem, I have created a simple formula for boosting productivity.
The idea came from an article I was reading at the weekend where Dan Andrews, an economist said, ‘productivity is about inspiration as opposed to perspiration.‘ I resonated with this as the definition of inspiration is, ‘a feeling of enthusiasm you get from someone or something, that gives you new and creative ideas.’ And, of course, as humans, we are very much driven by how we feel. Moreover, everything in life is energy and when you feel inspired your energy is higher so you will feel more like doing things.
Finding a reason for doing what you are doing is super important for boosting productivity
You need to have a reason for why you want to do the thing, the task or the project that you’re working on. Many people go to jobs and work that they don’t really enjoy. We are seeing an increase in disengagement in the workforce. So much so it is now at an all-time low. When people are disengaged they are less likely to feel inspired, let alone motivated to keep their productivity high.
Poor productivity growth, despite advances in technologies, has been diminishing since the 2000s. A recent report by Forbes cited that 70 percent of employees are disengaged in their work. Furthermore, when you are disengaged you are not in flow. Moreover, being in flow helps with inspiration and increases a sense of meaning and purpose at work. As leaders have to inspire and engage other people to be productive, the spotlight also needs to focus on leaders to ensure they are setting a good example. Which of course opens up a discussion on how to create better leaders.
‘Nothing is less productive than to make more efficient what should not be done at all.’ Peter Drucker
My formula for boosting productivity is as follows:-
Productivity = E + D x T
Let’s break this down.
E is for Energy
If inspiration drives productivity, a good starting point is to check your energy levels. If you are feeling tired, excited, flat or unwell, happy or vibrant, your inspiration and motivation levels will be different. Moreover. when you are low in energy and feeling unmotivated it’s hard to be productive. Humans are energy beings, so managing your energy is even more important than managing your time.
It is the reason energy is at the start of the equation. Discovering your mission, getting clear on why you’re in your current job or business will help you manage your state. Furthermore, help you manage those times better when you don’t feel like doing the task at hand. The question to ask in these situations is, ‘Why am I doing what I am doing?’ And, ‘What do I need to do to feel good about what I am doing?’ When you connect with a reason that inspires you, chances are you will feel more positive.
The letter D in the formula for boosting productivity is for duration
Specifically, how much time will or can you allocate to the task at hand? And what sort of duration will this task take you? When you consider how long you have or need for the task you are consciously taking charge of your time. Otherwise, it is easy to sit at your desk even if you are not being productive or effective. Hey presto, before you know, the day has slipped by. You have no idea where your time is going because you are not being intentional about how long you are spending on the task. Furthermore, tracking the time you spend on tasks will help you with boosting productivity.
The last part of the formula for boosting productivity considers the specific task you are doing
T stands for the task that you are wanting to accomplish. Now, sometimes you might only have a small amount of time available. When this occurs it is helpful to determine which task fits into the time block that you have available. Moreover what your current energy levels are like and how you are really feeling. Do you feel like you are running on six cylinders today, or does it feel like two? Is the task interesting but not important? Or, is it important even though it’s not interesting?
If you are feeling a bit under the weather, perhaps today is not the day to tackle this critically important project? Maybe you could defer it until tomorrow and focus on something else right now? It is important to consider the task as against your energy, wellbeing and overall mental state. Equally as important is to factor in short breaks during the day to energise yourself. Take a short break to move your body, drink water and fuel your body with healthy foods.
When you consider these components you have virtual keys for boosting productivity. Furthermore, see your results skyrocket.
Two additional tips for boosting productivity
Finally, here are two additional tips. First, get into the habit of ticking off tasks when completed. When you tick off tasks and celebrate each win you create a good habit of acknowledging successes. Furthermore, your brain will send you a shot of serotonin, a feel-good chemical. And when you feel better it has a positive ripple effect. Momentum, inspiration and completing tasks helps continue a positive cycle and increases a sense of satisfaction and achievement.
Secondly, time your tasks. By timing each task, you are steering the energy of the mind, which is attention towards the end result. Moreover, you are becoming more aware of what you are doing. This helps with focus and avoiding that dreaded distraction and procrastination virus! The natural assassins of time.
So, there you have it. A simple formula for boosting productivity. Use it and I guarantee you will feel more accomplished and get more done. Imagine the benefits to your life? Extra time for leisure pursuits, increased feelings of satisfaction and fulfilment; and of course, a way for get more done in less time. Now, it’s over to you to use the formula.
Mandy Napier is a Global High-Performance Mindset Coach who helps her clients get unstuck. Breakthrough their current blocks, step into their potential and achieve extraordinary results personally and professionally. Transformations are the norm and results guaranteed.
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